The power of review and approval workflows in your eQMS

In the world of Software as/in a Medical Device (SxMD), design and quality processes play a pivotal role in delivering safe and effective software products. To empower your organization and drive success, implementing a review and approval workflow within an electronic Quality Management System (eQMS) is key. 

Empowering collaboration and communication

At the heart of every successful organization lies effective collaboration and communication. It can be a challenge to keep up with everything going on across teams without becoming a roadblock. By implementing a review and approval workflow compliant with IEC 62304, you can create a structured framework that fosters collaboration between quality and design teams. With clear roles and responsibilities, everyone is engaged and aligned throughout the review process. This eliminates misunderstandings, reduces delays, and enables collaboration, ultimately resulting in enhanced product quality. 

Time savings increase efficiency

Review and approval workflows eliminate the need for manual, back-and-forth exchanges of documents and feedback. Instead, stakeholders can provide comments, suggestions, and approvals directly within the workflow system. This streamlined approach accelerates the review cycles, reduces administrative tasks, and enables faster decision-making, ultimately expediting product development timelines. Bonus if your approval process has a built-in 21 CFR Part 11 compliant eSignature. 

Bridging the gap between quality and design

Review and approval workflows serve as a bridge between quality and design teams, aligning their efforts and objectives. By involving both teams in the review process, potential conflicts, inconsistencies, or compliance issues can be identified and addressed early on. This collaborative approach ensures that quality considerations are integrated into the design phase and helps create a shared understanding of product requirements, reducing rework and enhancing the overall product quality.

Compliance with Medical Device regulations

In the SxMD industry, compliance with regulatory requirements is paramount. Review and approval workflows provide checkpoints to ensure compliance with relevant regulations, such as the FDA's Quality System Regulation (QSR) or ISO 13485. The workflows can incorporate regulatory considerations, such as risk assessments or documentation requirements, ensuring that all necessary steps are followed and documented. By integrating compliance into the workflow, organizations can reduce the risk of non-compliance issues and maintain audit readiness.

Documented traceability unleashes transparency

Transparent documentation is a powerful tool in your quality arsenal. A review and approval workflow captures a comprehensive documentation trail of the review process, leaving no room for ambiguity. Every step, comment, and decision is meticulously recorded, enabling traceability and providing a solid foundation for compliance audits and inspections. This transparency instills confidence in stakeholders and supports continuous improvement efforts.

In the SxMD industry, a review and approval workflow within an eQMS is a powerful tool for streamlining quality processes, saving time, and bridging the gap between quality and design teams. By fostering collaboration, standardizing processes, and promoting compliance, organizations can unlock efficiency, enhance product quality, and ensure regulatory readiness.

About the Author
Heather Laducer
Product Marketing Manager